Where a purchase invoice has been paid without being allocated against a purchase payment or a credit note has not allocated against a purchase invoice it can be retrospectively flagged by using a nil-amount payment.
PIO (Purchase Invoice Office)/PPO (Purchase Payment Office)/PCO (Purchase Credit Office)
Go to General Postings
Transaction type is PPO
Enter the Purchase account number and Tab - this should bring up the allocations screen
Double click on the PIO you wish to flag as paid and double click on the PPO where payment has been made (or PCO to be allocated against the PIO). The transactions should contra each other off and the Posting Amount must be 0.00
Save
Enter an appropriate narrative
Amount and Allocated Amount must be 0.00
Enter an appropriate reference in the Ref/Cheque box
Save
Post the batch
PIN (Purchase Invoice Nominal)/PPN (Purchase Payment Nominal)/PCN (Purchase Credit Nominal)
Go to General Postings
Transaction type is PPN
Enter the Purchase account number and Tab - this should bring up the allocations screen
Double click on the PIN you wish to flag as paid and double click on the PPN where payment has been made (or PCN to be allocated against the PIN). The transactions should contra each other off and the Posting Amount must be 0.00
Save
Enter an appropriate narrative
Amount and Allocated Amount must be 0.00
Enter an appropriate reference in the Ref/Cheque box
Save
Post the batch