When posting the actual disbursement either PIO/BPO/ND as long as the correct AD is picked up and incurred then if the AD is billed the disbursement will be marked as billed.
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If the AD is not billed then the disbursement posting will clear the outstanding AD and only leave the PIO/BPO/ND to be billed against.
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If the full amount of the AD is not picked up to be paid but the full amount is billed and the bill paid this will cause a credit balance.
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The way to correct this is to either do a minus AD for the half not needed or to pay the AD balance using ND/BPO postings. Additionally, you can post a nil-value BPO (Batch Posting Operation) to clear both ADs. During allocation, ensure to select the negative AD first to effectively clear both items off the ledger. If your AD disbursement does not bill at the manually entered VAT value, it may be due to the "VAT on Billing" configuration. When this box is ticked on the AD posting, Proclaim recalculates VAT at billing (e.g., at the standard rate of 20%), ignoring the manually entered value. To ensure the manually entered VAT is billed:
Verify the "VAT on Billing" box on the AD posting.
If you intend to use a different VAT value than the standard rate, ensure this box is not ticked. This adjustment ensures that your manually entered VAT value is applied correctly. To generate reports on unpaid or unbilled ADs and include filters such as payee name and date range:
Use the "Unpaid or unbilled ADs" report as a base.
Copy the report and modify it to add the payee name field and a date range filter.
Alternatively, leverage the Ledger Narrative Search by copying and modifying it as needed. Ensure joins are set correctly, using Index for better accuracy. These steps allow you to customize reports to meet specific requirements.