Glossary of terms - Proclaim | Proclaim

Posting Types Code	Posting Types Description	Details
ACC	Accrual	Used for both expenses and income that are due, but have not yet been received.
AD	Anticipated Disbursement	Used to record expenses that will definitely be incurred and paid from the Business Account. This allows the expense to be included on a bill and then paid out at a later date. The Anticipated Disbursement can then be allocated to any subsequent BPO or PIO.
AF	Anticipated Fee	Used to record fixed fees that have yet to be incurred but need to be included on a bill. These are then available for billing.
AR	Anticipated Receipt	Used to record an amount that is expected to be received into Business Account, for the payment of a bill or disbursement.
BPC	Bank Payment - Client	Used to post all payments made from the Client accounts held by the practice.
BPD	Bank Payment Deposit	Used for direct payments from a designated deposit account.
BPN	Bank Payment - Nominal	Used for processing payments related to Business Expenses rather than matters.
BPO	Bank Payment - Business	Used for processing payments from the Business account against a client’s matter. There will be additional fields to populate relating to VAT.
BRC	Bank Receipt - Client	Used to post all receipts to the Client accounts held by the practice.
BRD	Bank Receipt Deposit	Used for direct receipts to a designated deposit account. Deposit accounts have distinct sort codes and account numbers to the general client account.
BRN	Bank Receipt - Nominal	Used for processing receipts related to Business Expenses rather than matters. An example of this would be the interest received on the firms’ bank accounts that are not designated deposit accounts.
BRO	Bank Receipt - Business	Used for processing receipts to the Business account against a client’s matter. Allocations will be required so that the Business balance is not in credit.
CIV	Counsel's Invoice VAT	VAT can only be reclaimed on Counsels fees once the fee note has been paid and receipted. This posting type is used when the receipted fee note is received and allows the VAT to be reclaimed at this point rather than at the point of paying the fee note.
CPN	Cash Payment - Nominal	Used to process money paid out of the Petty Cash account for non-matter related items.
CPO	Cash Payment - Business	Used to process money paid out of the Petty Cash account on matters.
CRN	Cash Receipt - Nominal	Used to process cash received into the Petty Cash account for non-matter related items.
CRO	Cash Receipt - Business	Used to process money received into the Petty Cash account on matters.
IBT	Inter Bank Transfer	Used for moving money between different bank accounts, of the same type, held by your firm.
INT	Interest paid to client	Used for adding interest to the monies held in Client account on a particular matter.
J	Journals	Used to transfer postings between Nominal accounts.
ND	Nominal Disbursements	Used for posting disbursements against a matter where an account is held by the practice and this is paid directly from the Business account.
PCN	Purchase Credit - Nominal	Used for recording credit notes received relating to Business Expenses.
PCO	Purchase Credit - Business	Used for recording credit notes received relating to Disbursements incurred on a Client Ledger via the Purchase Ledger.
PD	Professional Disbursement	Used to record items that will need to be paid from Client Account in the future but also need to be included on a bill. Any subsequent BPC posting can be allocated to a billed but outstanding PD. Only the full value can be billed and the full value paid out by BPC.
PIN	Purchase Invoice - Nominal	Used for posting invoices that relate to Business expenses via the Purchase Ledger.
PIO	Purchase Invoice - Business	Used for posting disbursements that relate to matters via the Purchase Ledger.
PPN	Purchase Payments Nominal	Used to post payments to individual purchase ledger accounts allocating invoices relating to Business expenses.
PPO	Purchase Payments - Business	Used to post payments to individual purchase ledger accounts allocating invoices relating to disbursements incurred on a Client Ledger.
PRE	Prepayment	Used for expenses only and is used to transfer funds from a prepaid nominal account to the correct expense nominal over a period of time.
SCN	Sales Credit / Credit Note	Used for posting full or partial Credit Notes.
SIB	Sales Invoice / Bill	Used for posting all Bills.
SIN	Sales Invoce Nominal	Used for posting Sales Ledger bills relating to Business Income rather than matters.
SLC	Sales Ledger Credit	Used for reducing Sales Ledger bills relating to Business income.
SRN	Sales Receipt Nominal	Used for receipting a Sales Ledger bill.
TCC	Transfer Client to Client	Used to transfer client monies between matters held on the same practice.
TCD	Transfer Client Deposit	Used to move monies between client accounts and deposit accounts. Always ensure that the transfer has also been processed by the bank.
TCO	Transfer Client Business	Used to move monies between a Business account and Client account. Transfers should only be processed when there is a balance in Business to be receipted against. This posting should always be replicated at the bank.
TDC	Transfer Deposit Client	Used to transfer monies back from a deposit account into client account. This posting should always be replicated at the bank.
TFR	Practice Transfer	This posting type is only relevant for firms that have multiple practices. This can be used to transfer cases between practices and will keep both Proclaim and Accounts Practices aligned.
TMM	Transfer Disb. to Disb.	It will only transfers matter balances and control account balances.
TOC	Transfer Business Client	Used to move money from an Business account into a client account. This posting should always be replicated at the bank.
WO	Write Off	Used to reduce the outstanding balances on a matter which cannot be recovered or billed.
WOB	Write Off Bill	Used to reduce bills that have not been paid.
WOW	Write Off - WIP	Used to clear WIP that cannot be billed. N.B. WIP can be written off automatically as part of the billing process and also at the point of archiving a matter.
WTB	WIP to Bill	Used to allocate WIP to a bill that has fees recorded without already being allocated as WIP. This is useful when time recording has been delayed and the WIP was posted AFTER the bill was raised.